Why Hiring an Exceptional Vendor Team is Crucial | Madison + Minneapolis Wedding Planning

May 31, 2023

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Planning your wedding Minneapolis wedding is an exciting journey filled with countless decisions and emotions. Amidst all the joy, it’s important to remember that weddings are a one-day affair, and everything must come together intentionally, thoughtfully, and meticulously in that limited time frame. 

Trustworthy, connected, and reliable vendors can make all the difference, ensuring your special day exceeds expectations and leaves lasting memories.

As you start your vendor search, remember that your wedding day should reflect your love story, style, and personality. Finding vendors that align with your personality, and vision (and obviously, budget) will cut out a lot of the overwhelm in the vendor search. When your vendors are aligned with you, they not only make your wedding planning experience an absolute blast, but they make you feel instantly at ease!

You will need to sit down and figure out which vendor is a higher priority for you, but we strongly believe that with the proper due diligence, you will find the right team.

It’s important to note that there are many amazing vendors out there, each offering different services and approaches to weddings. Part of the wedding planner’s role, along with other vendors, is to ensure you have a seamless and enjoyable experience. If you’re looking for incredible referrals, don’t hesitate to ask your friends, family, and, most importantly, your existing vendors and your wedding planner! Most likely, we know JUST the ones for you!

What to Look For in a Vendor

  • You connect with the vendor and feel like they champion you and what you want for your day
  • They give you a feeling of instant peace, excitement, expertise, etc.
  • They pay attention, listen, and are thoughtful in their interactions with you
  • They’re the real deal: they have experience, real contracts, and an actual process
  • I am always for great communication. I think this is just one of those things that helps assure you throughout the process that they will show up, show up well, and will do a great job for you!
  • There’s way more to add to this list, but we will give examples below.

Try to see it this way: you’re putting a lot of money into your wedding day. An amazing vendor team preserves your investment

Wedding Vendor Scenarios

The Expert Photographer: 

You’ve hired a photographer who lacks the necessary preparedness for varying lighting conditions or fails to capture those unforgettable moments. As the day unfolds, you find yourself worried that precious memories might be lost or compromised. This is where an experienced and skilled photographer shines. They have seen it all, and their expertise allows them to navigate unexpected challenges. A trained photographer knows how to adapt to different settings, ensuring every significant moment is captured beautifully and professionally.


The Full-Service Caterer: 

You’ve decided not to hire a full-service caterer to save some money. As the wedding day arrives, you realize the importance of having professionals handle the food. Without a dedicated caterer, you find yourself juggling last-minute food preparations, worrying about the presentation, and ensuring a seamless dining experience for your guests. And I didn’t even mention the fact that you’re left bussing 250+ guests’ plates, drinks, tables, trash, etc. 

I hate to break it to you but if you have bad food at your wedding… people will remember. A full-service caterer takes the burden off your shoulders and helps plan the menu, coordinate with other vendors, and execute food service. 

Too many of us know what it’s like to go to a wedding and have a negative food experience. Cold food, bland chicken, and god-awful long wait times…simply not acceptable on your wedding day. A good caterer will understand your vision, and dietary preferences, and can transform the reception into a culinary delight, leaving guests raving for ages about the delicious food. 

The Accommodating Venue: 

You’ve chosen a venue that lacks proper coordination and communication. As the wedding day approaches, you realize that the venue is unable to accommodate all your guests comfortably or handle unexpected changes smoothly. This can lead to a chaotic atmosphere, leaving you and your loved ones stressed and overwhelmed.

A top-notch venue, on the other hand, works hand-in-hand with you, ensuring ample space, efficient logistics, and seamless coordination with other vendors. They provide the backdrop for your dream wedding, creating a welcoming and memorable environment for you and your guests.

The Artistic Florist: 

Envision a scenario where you’ve entrusted your wedding flowers to an inexperienced or unreliable florist. As the day unfolds, you discover that the arrangements are not as you envisioned, or worse, they wilt prematurely. This can be disheartening, as floral arrangements play a crucial role in creating the ambiance and visual appeal of your wedding. An artistic florist, with expertise and attention to detail, brings your floral vision to life. They carefully select and arrange each bloom, ensuring the perfect colors, textures, and scents, elevating the overall aesthetic of your wedding day.

The Indispensable Wedding Planner: 

Now, picture a wedding day without a dedicated wedding planner. With no one to oversee the logistics and details, you and your loved ones become responsible for managing the day. Instead of enjoying every moment and soaking in the celebration, you find yourself caught up in the chaos, troubleshooting issues, and making on-the-spot decisions. A wedding planner is your guiding light, bringing order, efficiency, and creativity to the event. They coordinate with vendors, create timelines, and ensure everything runs smoothly, allowing you, your family, and your friends to relax and fully immerse yourself in the joyous atmosphere.

Planners also are the ONLY vendor that is responsible for every single aspect of your wedding day, so truly, having them on your side is crucial to a successful wedding day. We plan a lot of contingencies in case anything doesn’t go according to plan, but also find solutions at the moment – often without you even knowing.

bride and groom portrait in downtown madison


At Olive Branch Events Co., we vet a wide range of vendors, having worked with many of them personally, and we know that each vendor team can curate a unique and unforgettable experience tailored specifically to you as a couple. We understand the importance of an amazing vendor team and are dedicated to connecting you with the best professionals who align with your vision and values.

With Olive Branch Events Co.’s stellar wedding planning team by your side (biased but true) your wedding day will be everything you’ve envisioned and more. We pride ourselves on providing exceptional service, attention to detail, and a personalized approach to make your wedding journey a stress-free and joyous one. Trust in our expertise and let us bring your dream wedding to life.

If you’re ready to kick off your vendor search and do it right, reach out to our planning team for your Minneapolis and Madison wedding, and let us guide you through the process of creating a wedding day that reflects your love, style, and individuality!